Preparation of questionnaire and schedule pdf

The fourth part dealt with the level of application of work schedule in project implementation. The last part consisted questions related to the right of each parties involved in the project. A Likert type scale comprised of five points Strongly Disagree to Strongly Agree was provided against each question for the respondents to evaluate. The data collected from the questionnaire survey exercise were analysed using the frequency analysis and Relativity Index.

The Relativity Index can be calculated by using the following equation:. Where, R. During the initial stage of the study five respondents participated in the interview sessions. Two of the respondents at the time of the interviews were working with the Class A contractor and have more than 20 years of experience. The other three individuals were a lecturer and two senior engineers. The data collected through the structured interviews were examined and tabulated as shown in Table 1.

Table 1. Results of Interview with Experienced Project Personnel. Interview Questions Responses. Do you use work schedule to manage project? In the questionnaire survey exercise, a total of 29 completed questionnaire forms were returned.

The breakdowns of the respondents are two from Kuala Lumpur, four from Perak, nine from Sarawak, and fourteen from Johor. The frequency and relativity index analysis have been carried out to each of the questions in the questionnaire form. An example of the analysis is given in Table 2. The purpose of having work schedule is for monitoring of work progress, cost, materials and work sequence. It seems that the current practice in project scheduling have been found to be quite effective.

Nevertheless there are still weaknesses in term of formal guidelines for the preparation and submission of work schedule. Several problems associated with project scheduling are the inability to fully utilize the schedule, lack of understanding of scheduling techniques, and unable to see the importance of work schedule. The questionnaire survey exercise has resulted in several interesting findings especially in the context of the local construction industry.

The analysis on several general issues related to project scheduling indicates that project scheduling is a common feature in construction but its application in planning is quite limited. Most of the time, work schedules are only used for monitoring of project progress. Even though the respondents satisfy with the level of its usage but improvement has to be made on the level of application.

The author believed that these four areas should be properly investigated prior to the development of the project scheduling procedures. The critical areas that have been identified are process of acceptance, responsibilities of contracting parties, application of work schedule, and implications of work schedule.

It can be seen that majority of respondents agreed work schedule should be prepared and updated continuously before the final schedule is accepted by both the client and contractor.

The contractor should take the responsibility to prepare the work schedule while the client will do the checking. Work schedule should also be prepared by someone with vast knowledge and experience in planning and scheduling. This will minimize error during the early stage of the schedule preparation. In term of the legality of work schedule, the result of the survey as shown in Table 4 shows that work schedule should be considered as part of the contract document.

The scope of project scheduling should include the as- planned and as-build schedules while network technique should be adopted. It is also agreed that the work schedule should be computer generated refer to Table 5. The survey also confirmed that Bar Chart should only be limited to representation of main work activities. In response to the question of who should bear the cost of preparing work schedule, it was found that majority of respondents agreed that preparation and maintaining of work schedule should be part of the preliminary items thus the contractor is required to price this item refer to Table 6.

The client on the other hand needs to review the adequacy of the cost of preparing and updating of work schedule. Changed and updated until both parties agrees Part of contract document An as-planned and as-built schedule It can be seen that majority of the respondents agreed that the client should keep a copy of an updated schedule and must ensure the contractor update the schedule.

The client needs to review and approve changes made to the schedule and monitor its application. When there is request for extension of time, work schedule should be used as main source of information for evaluating the request. It is also noted the client should provide all necessary information to the contractor for preparation of work schedule.

Monitor work schedule On the question related to responsibilities of the contractor the results of the survey is shown in Table 8. A high percentage of the respondents agreed that the contractor should prepare and submit work schedule prior to the start of project, report any changes in work schedule to the client, record and inform all delays to the client, validate the delays with the client, submit updated work schedule with progress report during site meeting, and pass up all updated and finalised as-built schedule to the client.

Table 9 shows the application of work schedule in resource management. A high majority of the respondents agreed that work schedule must be used for resource planning. Slightly above half of respondents were in the view that the contractor must state clearly the resources used while updating of resources must be made with proof of records. For the application of work schedule in progress monitoring the results is shown in Table It can be seen that all monitoring work must be based on no other than the work schedule where baseline schedule should be set as a reference point.

The results also show that the contractor should update the work schedule daily and submit to the client on a monthly basis. As for the application of work schedule in progress payment and claims for extension of time the results of the survey are shown in Table 11 and The findings show that work schedule should be used as a reference for progress payment evaluation. Progress payment claim made by the contractor should be based entirely on the work schedule.

The work schedule should also be referred to when request for extension of time is made. It is also agreed that only as-built schedule based on network technique should be submitted when applying for extension of time. Table 9. As everything has two aspects, so as with the case of questionnaire and schedule.

The risk of collection of inaccurate and incomplete information is high in the questionnaire, as it might happen that people may not be able to understand the question correctly. On the contrary, schedule faces the risk of biases and cheating of the interviewer. Excellently explained. Thank you so much. I always had doubts and confusions regarding these two. God bless you. Your email address will not be published.

Save my name, email, and website in this browser for the next time I comment. Key Differences Between Questionnaire and Schedule The important points of difference between questionnaire and schedule are as under: Questionnaire refers to a technique of data collection which consist of a series of written questions along with alternative answers.

The schedule is a formalised set of questions, statements, and spaces for answers, provided to the enumerators who ask questions to the respondents and note down the answers. Questionnaires are delivered to the informants by post or mail and answered as specified in the cover letter. On the other hand, schedules are filled by the research workers, who interpret the questions to the respondents if necessary. The response rate is low in case of questionnaires as many people do not respond and often return it without answering all the questions.

On the contrary, the response rate is high, as they are filled by the enumerators, who can get answers to all the question. The questionnaires can be distributed a large number of people at the same time, and even the respondents who are not approachable can also be reached easily. Conversely, in schedule method, the reach is relatively small, as the enumerators cannot be sent to a large area. Bias due to non response often remains indeterminate.

Non response is very low because this is filled by enumerators who are able to get answers to all questions. But even in this their remains the danger of interviewer bias and cheating.

No Questionnaire Schedule 4. It is not clear that who replies. Identity of respondent is not known. The questionnaire method is likely to be very slow since many respondents do not return the questionnaire.

Information is collected well in time as they are filled by enumerators. There is no person to person formal relationship. Thus no personal contact is possible in case of questionnaire as the questionnaires are sent to respondents by post who also in turn returns the same by post.

There is a person to person formal relationship. Thus there is direct personal contact is established 7. This method can be used only when respondents are literate and cooperative. This method can be implemented on both literate as well as illiterate class of people. Wider and more representative distribution of sample is possible.

There remains the difficulty in sending enumerators over a relatively wider area. It depends upon the honesty and competence of enumerators 6. No Questionnaire Schedule 10 Risk of collecting incomplete and wrong information is relatively more under the questionnaire method, when people are unable to understand questions properly.

The information collected is generally complete and accurate as enumerators can remove difficulties if any faced by respondents in correctly understanding the questions.

As a result the information collected through schedule is relatively more accurate than that obtained through questionnaires. The physical appearance of questionnaire must be quite attractive. This may not be the case as schedules are to be filled in by enumerators and not by respondents. Observations are not possible when collecting data through questionnaire. Along with schedule observation method can also be used. The coverage area for collecting information is small. Embarrassing questions can be used.

Any kind of doubt can be cleared on the spot. Does the questionnaire need to be revised? What Should Be Asked? What is the best Question Sequence? What is the best Layout? What The Brand of Fertilizer It is unclear how the respondent is to answer this question if more than one brand is used.

When Unclear The time frame is not specified in this question. The respondent could interpret it as meaning the fertilizer used this morning, this week, or over the past year. Where At home, at the gym, on the road? Choosing Question Wording…..